You are here

Applying rules to folders

In the library you can define folder rules to manage your content automatically. You can come up with many creative solutions to make sure specific content processes are automated all without you having to do the work yourself.

Rules dictate how content entering, leaving, or currently residing in a folder is managed.

There are three parts to a content rule:

  • The event that triggers the rule
  • The conditions the content has to meet
  • The action performed on the content

The events that can trigger a rule are:

  • A content item arrives in the folder
  • A content item leaves the folder (it's moved or deleted)
  • A content item in the folder is modified

Here are some examples of how you can use rules to automate repetitive tasks:

  • All files placed in the Drafts folder are versioned
  • All files placed in the Drafts folder become part of a simple workflow
  • All files placed in the Completed folder that have the tag final will be moved to the folder Archived
  • All GIF files placed in the Images folder will be transformed to PNG files
  • All presentation documents placed in the Published folder will be transformed to Flash and copied to the Assets folder

Sending feedback to the Alfresco documentation team

You don't appear to have JavaScript enabled in your browser. With JavaScript enabled, you can provide feedback to us using our simple form. Here are some instructions on how to enable JavaScript in your web browser.