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Search field options

If you select to Search by for a search, then the following fields are available if you select a Content, Record, or Retention Schedule field.
Title Field name Description
Keywords (text and name) keywords Used to search for the name, title, description fields, and text. This field is tokenized.
Identifier identifier The unique identifier for the record. The system generates this identifier.
Name name The name of the record. This is populated with the name of the file that was uploaded.
Title title The title of the record. This is populated with the name of the file that was uploaded. Change the value to show the title of the record.
Description description A short description of the record.
Creator creator The person(s) who created this record.
Created created The date that this record was created.
Modifier modifier The last user to make any modifications to this record.
Modified modified The time that the last modification occurred.
Author author The name of the document author(s).
Originator originator The person or department in the Originating Organization.
Date Filed dateFiled The date that the record was filed.
Publication Date publicationDate The date that the record is published. Select the date from the calendar selection box.
Review Date reviewDate The date that this record is due for review.
Originating Organization originatingOrganization This is who created the document/record in the first place. Often this will be the organization running the software, but in some cases might be an external organization.
Media Type mediaType The type of the media.
Format format The media on which the record is stored.
Date Received dateReceived The date that the record was received from the originator.
Location location The physical location of the record. This is mainly applicable to non-electronic records.
Addressee address The address of the originating organization to be used for correspondence.
Other Addressee otherAddress The CC list from an email.
Supplemental Marking List markings This list is defined in the RM List of Values tool in the RM Admin Tools.
Retention Events dispositionEvents User defined retention events.
Retention Action Name dispositionActionName The name of the retention action. The values can be Accession, Destroy, Retain, Transfer, and Cutoff.
Retention Action As of Date dispositionActionAsOf The date that the retention action occurred.
Retention Events Eligible dispositionEventsEligible Specifies whether this record has any eligible events. The values can be true or false.
Retention Period dispositionPeriod The period of time to which the retention action is set. The values can be day, fymonthend, fyquarterend, fyyearend, monthend, quarterend, yearend, immediately, month, none, notset, quarter, week, or year.
Has Retention Schedule dispositionSchedule Specifies whether this record is under a retention schedule. The value can be true or false.
Retention Instructions dispositionInstructions The text summary of the retention steps.
Retention Authority dispositionAuthority The legislation relevant to the retention instructions, in particular, relating to the disposal of the record. For example, GRS 2 Item 7.
Hold Reason holdReason The reason that the record is in the Hold area.
Vital Record Review Period vitalRecordReviewPeriod The review period set for a vital record. The values can be day, fymonthend, fyquarterend, fyyearend, monthend, quarterend, yearend, immediately, month, none, notset, quarter, week, year.

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