- Records Management Administrator
- Records Management Power User
- Records Management Records Manager
- Records Management Security Officer
- Records Management User
These are displayed when you open the Define Roles tool. You can create as many more roles as you need.
Capabilities control what each role can do in the Records Management system, and with nearly 60 unique capabilities to choose from, they can vary hugely between roles.
You assign users and groups who will all require the same levels of functionality to a role (a user can be assigned to multiple roles at the same time). Assign users and groups to roles using the Users and Groups tool. You can manage roles to change the capabilities that they have.
Capabilities don't conflict and are not hierarchical. A user can be granted a single capability and that capability will not grant any further capabilities. Any user can have zero or more capabilities within the system. A user that has no capabilities is effectively barred from the Records Management system.