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Share Connector features

The Share Connector has the following features:

  • Integrated UI - The Process Services user interface for working with processes and tasks is embedded into the Share user interface exposing processes called Review Processes. When selecting people and documents, the native Share components are used.

  • Review Processes - This is available from within Share, and includes four processes: Ad hoc Task, Group ad hoc task, Review and Approve - Group and Review and Approve - Single person.

  • Site Specific Processes - You can change the default process for a site to display a specific process app by adding an aspect included in the Share Connector to the site's documentLibrary folder. For detailed steps, see Changing the default process for a site.

  • My Activiti Tasks dashlet - Lists new tasks created using the Share Connector. You can filter tasks by: Active Tasks, Completed Tasks, Tasks Due Today, Tasks Assigned to Me, Unassigned (Pooled Tasks), Overdue Tasks.

  • Starting processes - Start workflow in the Document Library, Document details page, and My Activiti Tasks creates new external processes instead of the old internal workflows in Share.

  • Activiti Task list view - My Tasks page lists new external tasks using the Process Services user interface.

  • Activiti Process list view - Processes page lists new external processes using the Process Services user interface.

  • Customized Share header - The Share header menu links point to new Process Services pages for processes and tasks instead of the old pages. A link to the Process Services user interface is also available in the same menu.

  • You can still reach your old internal workflows and create new ones:

    • The original My Tasks dashlet is still available, making it possible to list old internal workflows but also receive new site invitations.

    • The original My Tasks page can still be accessed by clicking the Internal Tasks link on the new Activiti My Tasks page, making it possible to continue working with the internal workflows.

    • The original My Workflows page can still be accessed by clicking the Internal Workflows link on the new Activiti Processes page, making it possible to continue working with the internal workflows.

    • The original Start Workflow page can still be accessed by clicking the Start Workflow link on the new Activiti Start Process page, making it possible to continue creating new internal workflows.

    • The Workflows panel on the Document details page will list both internal and external workflows.

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