|Keywords (text and name)
||Used to search for the name, title, description fields, and text. This field is
||The unique identifier for the record. The system generates
||The name of the record. This is populated with the name of the file that was
||The title of the record. This is populated with the name of the file that was
uploaded. Change the value to show the title of the record.
||A short description of the record.
||The person(s) who created this record.
||The date that this record was created.
||The last user to make any modifications to this
||The time that the last modification occurred.
||The name of the document author(s).
||The person or department in the Originating
||The date that the record was filed.
||The date that the record is published. Select the date from the calendar
||The date that this record is due for review.
||This is who created the document/record in the first place.
Often this will be the organization running the software, but in
some cases might be an external organization.
||The type of the media.
||The media on which the record is stored.
||The date that the record was received from the
||The physical location of the record. This is mainly
applicable to non-electronic records.
||The address of the originating organization to be used for
||The CC list from an email.
|Supplemental Marking List
||This list is defined in the RM List of Values tool in the
RM Admin Tools.
||User defined retention events.
|Retention Action Name
||The name of the retention action. The values can be Accession, Destroy, Retain,
Transfer, and Cutoff.
|Retention Action As of Date
||The date that the retention action occurred.
|Retention Events Eligible
||Specifies whether this record has any eligible events. The
values can be true or false.
||The period of time to which the retention action is set. The values can be day,
fymonthend, fyquarterend, fyyearend, monthend, quarterend, yearend, immediately, month,
none, notset, quarter, week, or year.
|Has Retention Schedule
||Specifies whether this record is under a retention schedule. The value can be
true or false.
||The text summary of the retention steps.
||The legislation relevant to the retention instructions, in particular, relating
to the disposal of the record. For example, GRS 2 Item 7.
||The reason that the record is in the Hold area.
|Vital Record Review Period
||The review period set for a vital record. The values can be day, fymonthend,
fyquarterend, fyyearend, monthend, quarterend, yearend, immediately, month, none,
notset, quarter, week, year.