In the Document Library of an Alfresco site find the file you want to declare a version of
as a record.
Tip: You can see a file's version history by clicking on the file, then in the file preview screen scrolling down to the Version History section. You can revert to previous versions by clicking the icon.
Hover over the file and click More then Declare Version
The file is added to the Unfiled Records folder, in the explorer panel of your Records Management site, and is identified there as a version record by the icon. The file is still available in its original site, with a full set of actions available.Note: You can't declare a version as a record if your permission level for the site is Consumer, or if the file is locked, or synced with an Alfresco in the Cloud site.
If you delete or destroy a record that was declared from a version, then that version is marked as deleted and can't be accessed. Other versions of the file remain unaffected.