Search criteria | Description |
---|---|
Insert Field | Select from the options available what you want to search for. When you select an option it's added to the field below where you can then enter your search criteria. For example if you select Disposition Schedule > Disposition Action Name, the field name dispositionActionName: is added and you can then type a disposition action name, such as dispositionActionName:cutoff. Don't insert a space between the colon and the search term. You can select multiple criteria. |
Insert Date | Select a date to search on or even multiple dates, see searching for date ranges [2]. |
The search results display in a table on the Results tab.
Title | Field name | Description |
---|---|---|
Keywords (text and name) | keywords | Used to search for the name, title, description fields, and text. This field is tokenized. |
Identifier | identifier | The unique identifier for the record. The system generates this identifier. |
Name | name | The name of the record. This is populated with the name of the file that was uploaded. |
Title | title | The title of the record. This is populated with the name of the file that was uploaded. Change the value to show the title of the record. |
Description | description | A short description of the record. |
Creator | creator | The person(s) who created this record. |
Created | created | The date that this record was created. |
Modifier | modifier | The last user to make any modifications to this record. |
Modified | modified | The time that the last modification occurred. |
Author | author | The name of the document author(s). |
Originator | originator | The person or department in the Originating Organization. |
Date Filed | dateFiled | The date that the record was filed. |
Publication Date | publicationDate | The date that the record is published. Select the date from the calendar selection box. |
Review Date | reviewDate | The date that this record is due for review. |
Originating Organization | originatingOrganization | This is who created the document/record in the first place. Often this will be the organization running the software, but in some cases might be an external organization. |
Media Type | mediaType | The type of the media. |
Format | format | The media on which the record is stored. |
Date Received | dateReceived | The date that the record was received from the originator. |
Location | location | The physical location of the record. This is mainly applicable to non-electronic records. |
Addressee | address | The address of the originating organization to be used for correspondence. |
Other Addressee | otherAddress | The CC list from an email. |
Supplemental Marking List | markings | This list is defined in the RM List of Values tool in the Records Management Console. |
Disposition Events | dispositionEvents | User defined disposition events. |
Disposition Action Name | dispositionActionName | The name of the disposition action. The values can be Accession, Destroy, Retain, Transfer, and Cutoff. |
Disposition Action As of Date | dispositionActionAsOf | The date that the disposition action occurred. |
Disposition Events Eligible | dispositionEventsEligible | Specifies whether this record has any eligible events. The values can be true or false. |
Disposition Period | dispositionPeriod | The period of time to which the disposition action is set. The values can be day, fymonthend, fyquarterend, fyyearend, monthend, quarterend, yearend, immediately, month, none, notset, quarter, week, or year. |
Has Disposition Schedule | dispositionSchedule | Specifies whether this record is under a disposition schedule. The value can be true or false. |
Disposition Instructions | dispositionInstructions | The text summary of the disposition steps. |
Disposition Authority | dispositionAuthority | The legislation relevant to the disposition instructions, in particular, relating to the disposal of the record. For example, GRS 2 Item 7. |
Hold Reason | holdReason | The reason that the record is in the Hold area. |
Vital Record Review Period | vitalRecordReviewPeriod | The review period set for a vital record. The values can be day, fymonthend, fyquarterend, fyyearend, monthend, quarterend, yearend, immediately, month, none, notset, quarter, week, year. |
Record type | Special type name | Description |
---|---|---|
Scanned records | dod:scannedFormat | Image Format |
Scanned records | dod:scannedFormatVersion | Image Format Version |
Scanned records | dod:resolutionX | Image Resolution X |
Scanned records | dod:resolutionY | Image Resolution Y |
Scanned records | dod:scannedBitDepth | Scanned Bit Depth |
PDF records | dod:producingApplication | Producing Application |
PDF records | dod:producingApplicationVersion | Producing Application Version |
PDF records | dod:pdfVersion | PDF version |
PDF records | dod:creatingApplication | Creating application |
PDF records | dod:documentSecuritySettings | Document security settings |
Digital photograph records | dod:caption | Caption |
Digital photograph records | dod:photographer | Photographer |
Digital photograph records | dod:copyright | Copyright |
Digital photograph records | dod:bitDepth | Bit Depth |
Digital photograph records | dod:imageSizeX | Image Size X |
Digital photograph records | dod:imageSizeY | Image Size Y |
Digital photograph records | dod:imageSource | Image Source |
Digital photograph records | dod:compression | Compression setting |
Digital photograph records | dod:iccIcmProfile | ICC/ICM profile |
Digital photograph records | dod:exifInformation | EXIF information |
Web records | dod:webFileName | Web file name |
Web records | dod:captureMethod | Method of capture |
Web records | dod:contentManagementSystem | Content management System |
Web records | dod:webPlatform | Web platform |
Web records | dod:webSiteName | Web site name |
Web records | dod:webSiteURL | Web site URL |
Web records | dod:captureDate | Date of capture |
Web records | dod:contact | Capture contact |
Links:
[1] https://docs.alfresco.com/../concepts/rm-search-syntax.html
[2] https://docs.alfresco.com/rm-search-daterange.html
[3] https://docs.alfresco.com/../concepts/rm-search-examples.html
[4] https://docs.alfresco.com/../concepts/rm-search-fields.html
[5] https://docs.alfresco.com/../concepts/rm-search-specialfields.html
[6] https://docs.alfresco.com/../concepts/rm-search.html
[7] https://docs.alfresco.com/../tasks/rm-search-create.html