- In the Document Library of an Alfresco site find the file you want to declare as a record.
Hover over the file and click More then Declare as
The file is added to the Unfiled Records area, in the explorer panel of your Records Management site. It's still visible in its original site, identified by the icon, but is locked and with a limited set of actions available.Note: You can't declare a record if your permission level for the site is Consumer, or if the file is locked.
A file that has been declared as a record can be deleted. The records remain in the File Plan.