See Classification rules and tips for more on classifying content.
You can autoclassify by by adding instructions, manually apply classifications and security marks, or both.
In the Document Library of an Alfresco site hover over a file or folder and select
More, then Classify.
You can classify using both Security Classification and Security Groups. You'll only see the classification options that you have security clearance for.
- Click Add Instructions.
- Click on a guide to view its topics.
Click next to the topic you want to apply instructions from then
Tip: You can click View to check what classification level and security marks the topic instructions contain.
- Repeat for as many topics as you want to add.
All the topics you've selected will have their instructions applied to the item you're classifying.Tip: If topics contain instructions that clash then the higher level of classification will apply. For example if you add two topics, one with a classification level of Top Secret, and one with Secret, then the Top Secret level will apply.
To manually add classifications and security marks:
Select a classification from:
Tip: If you select Unclassified then the item will be available to all users.
- Top Secret
- Enter a classification agency, for example, government or other body (optional).
- Select one or more classification reasons from the list of available reasons.
You can optionally set a Downgrade Schedule or a
Set a schedule for when the item will be downgraded, for example, from Top Secret to Secret. You can enter a specific date for the downgrade to take place, an event that means a downgrade should be considered, and instructions on how to carry out the downgrade. All of these are optional, but once you've entered a downgrade date, event, or both, you're required to enter instructions.
Set a schedule for when the file will be declassified. These means when its classification level will be set to Unclassified. You can enter a specific date for the declassification to take place, an event that means declassification should be considered, and exemptions for when declassification shouldn't take place. All of these are optional.Note: Downgrade and declassification schedules are not automated. Any reclassification needs to be done manually.
Click security marks to apply them to the item, and again to remove them.
See How security controls work for more details.
The item now displays its classification level, and can only be seen by those with the required security clearance.Tip: Items set to Unclassified with no applied security marks can be seen by all users.
The classification reason and classification-related properties can be seen in the Properties when you preview the file.Note: When you classify a file it isn't added to the Records Management site File Plan. If you want to create a record from it you still need to declare the file as a record.
If you delete a classified file then it's permanently deleted and isn't available in your Trashcan. If you delete a classified folder then all of its content is permanently deleted, even items that haven't been directly classified themselves.