In the Document Library of an Alfresco site find the file you want to declare as a
Hover over the item and click More then Declare As
The file is added to the Unfiled Records folder, in the explorer panel of your Records Management site. It's still visible in its original site, identified by the icon, but with a limited set of actions available. It's locked in the originating site and you can't work with it.Note: You can't declare a record if your permission level for the site is Consumer, or if the file is locked or synced with an Alfresco in the Cloud site.