|Action||Select this to...|
|Download||Download the file to your computer.|
|Edit Metadata||Edit the metadata for the record.|
|Complete Record||Declare the file as a record. All required metadata fields must be complete. When you declare the file as a record, this action toggles to the Reopen Record action.|
|Reviewed||Marks a vital record as reviewed.|
|Reopen Record||Revert the item back to an incomplete record.|
|Add Record Metadata||Associate an undeclared record with one or more record types.
This option is only available in DoD 5015.2-STD compliant Records Management sites.
|Freeze||Hold the record. You can view on hold records in the Holds area on the explorer panel. When you hold the record, this action toggles to the Remove from Hold action.|
|Copy to||Create a copy of the record in another location in the File Plan.|
|Move to||Move the record to another location in the File Plan.|
|Link to||File a record in multiple locations in the File Plan and create a link. This gives the appearance of duplicating the record in another location, though actually there is just one record stored in multiple folders. Changes made to the record in one location will be reflected in the other locations.|
|Delete||Delete the record from the File Plan.|
|View Audit Log||View the auditing information for this record. The Audit Log displays the activity information in a new window and has options to export or file this information as a record.|
|Request Information||Request further information about a record from other users. This is only available for incomplete records.|
When a record has been completed not all of these actions will be available.
When the record is on hold (identified by the icon), a limited set of actions is available.
Vital records display the icon.