Use the information on this page to configure Governance Services.

Alfresco global properties settings

Use this information to understand the alfresco-global.properties properties related to the Governance Services.

Properties for the Governance Services are listed in the <configRoot>/classes/alfresco/module/org_alfresco_module_rm/alfresco-global.properties file.

For example:

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rm.ghosting.enabled=true
rm.notification.role=RecordsManager
imap.server.attachments.extraction.enabled=false
audit.enabled=true
audit.rm.enabled=true
audit.rm.runas=admin
cache.writersSharedCache.maxItems=10000
cache.writersSharedCache.cluster.type=fully-distributed
rm.rule.runasadmin=true
rm.autocompletesuggestion.minfragmentsize=2
rm.autocompletesuggestion.maxsuggestions.path=5
rm.autocompletesuggestion.maxsuggestions.node=5
rm.autocompletesuggestion.maxsuggestions.date=5
rm.autocompletesuggestion.nodeParameterSuggester.aspectsAndTypes=rma:record,cm:content
rm.dispositionlifecycletrigger.cronexpression=0 0/5 * * * ?

Note: These settings supplement any settings in the <classpathRoot>/alfresco-global.properties file. If a property appears in both files, the Governance Services property overrides the <classpathRoot>/alfresco-global.properties value.

Any property that is false by default, is not shown in the alfresco-global.properties file.

A full listing of the properties and their values is shown in this table:

Customizing the end of the financial year

You can set the end date of the financial year and the end of the financial quarter.

Important: If you make adjustments to your financial year as per the instructions below, it is important you carry out the same procedure on your new installation every time you upgrade to a new version of Governance Services.

1. Navigate to the <TOMCAT_HOME>/webapps/alfresco/WEB-INF/lib/alfresco-repository-xxx.jar file in your installation.

2. Copy the alfresco-repository-xxx.jar to <temp-dir>/alfresco-repository-xxx.zip and extract the contents

3. From the extracted ZIP file copy alfresco/period-type-context.xml to <TOMCAT_HOME>/shared/classes/alfresco/extension.

4. Rename the file to custom-period-type-context.xml.

5. Change all the value properties to suit the dates of your financial year.

   For example, the following would customize your system to start the financial year in October.

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    <bean id="period.end.of.financial.month" class="org.alfresco.repo.dictionary.types.period.EndOfFinancialMonth" >
       <property name="startDayOfMonth">
           <value>1</value>
       </property>
       <property name="startMonth">
           <value>10</value>
       </property>
    </bean>
    <bean id="period.end.of.financial.quarter" class="org.alfresco.repo.dictionary.types.period.EndOfFinancialQuarter" >
       <property name="startDayOfMonth">
           <value>1</value>
       </property>
       <property name="startMonth">
           <value>12</value>
       </property>
    </bean>
    <bean id="period.end.of.financial.year" class="org.alfresco.repo.dictionary.types.period.EndOfFinancialYear" >
       <property name="startDayOfMonth">
           <value>1</value>
       </property>
       <property name="startMonth">
           <value>9</value>
       </property>
    </bean>
   

6. Restart the server.

7. (Optional) If you change your financial periods this does not update any previously set calculated schedules and you will need to edit all

   retention schedule
   A schedule of actions, events, and rules that determines how records are managed throughout their lifecycle. The actions that can happen in a retention schedule are the following. Retain – for a period or until an event, Cutoff – retention schedule triggered, Transfer – move to another location/system, Accession - record moved to another authority, Destroy - removed from the system
   s to ensure the new period start date is used. See Editing a retention schedule.