Using the Form Editor

The form editor provides a powerful drag and drop interface to let you design forms from a rich set of controls. You can define form outcomes and create forms with multiple tabs. Individual controls and whole tabs can be made visible depending on the value of other form fields and process variables. You can design your form with groups of controls in varying numbers of columns.


In the example above, the form editor is open on a form containing two controls, a text box, and a multiline text box.

Form Controls

The form controls for each field determine how the field is displayed and handled.

Control Description
Text Allows you to enter text.
Multi-line Text Enables you to enter multiple lines of text within a text box.
Number Allows you to enter a number.
Checkbox Allows selection and deselection of the field.
Date Allows selection of a date from a pop-up calendar.
Date/Time The behavior is similar to that of the Date control, with the added capability of allowing selection of a time value.
Dropdown Allows you to select an item from a displayed list of items.
Typeahead On entering data, displays filtered information in a list and allows selection of a value.
Amount Allows you to input data representing an amount of money and to define a currency type.
Radio buttons Allows you to choose an item from a predefined list.
People Allows you to select a person from a list.
Group of people Allows you to create a group of people by selecting names from a list.
Dynamic table Allows you to input multiple rows of data in a table.
Hyperlink Displays a hyperlink.
Header Acts as a container into which you can drag and drop other control fields. You can organize these into columns and label them. You can also add a title in the header element.
Attach file Allows you to upload and attach files from the file system or other sources, for example, Box, Google Drive. See next section for more info.
Display value Allows you to display the value of a field or variable previously submitted in any form.
Display text Allows you to display text for a field. You can also display values previously submitted in any form, and include this within the text.

Attach file

Allows you to upload and attach files from the file system or other sources, for example, Box, Google Drive.

Property Description
Label The name of the field that will appear on the rendered form.
Override ID? Sets whether the root folder is created by default.
ID The unique ID of the field.
Required Checking this box makes a field mandatory.
Colspan Then number of columns a field spans.
Placeholder The default value of the field.
Allow multiple files to be attached Checking this box will allow for more than one file to be uploaded.
Just link to files, do not copy files to Process Services Checking this box means that the form submission only contains the path to the upload(s) rather than uploading the actual file(s)
File source Sets the location for where files can be uploaded from. Alfresco Content is from an APS instance, whilst local file is local to the form filler

Note: Setting alfresco.content.useLatestVersion to true in will ensure that the latest version of the file will be used.

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