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Select content to sync

Once you’ve set up Desktop Sync, all your Alfresco Content Services folders will be displayed from My Files, Shared Files, and your Sites.

  • Windows
  • Once you’ve set up Desktop Sync, all your Alfresco Content Services folders are displayed from My Files, Shared Files, and My Sites.

    Use the Choose files and folders to sync screen to select the content to sync between Alfresco Content Services and your desktop. The content is synced at C:\Users\<username>\Alfresco.

    Note: The screen provides an estimate of how much disk space will be occupied, so only select the content you need. The more content you select, the more space will be taken on your local machine and the more time it will take to perform the initial sync.

    1. Synchronize your content from My Files and Shared Files.

      1. Select My Files to expand the folder list in your My Files area of Alfresco Content Services.

        You can navigate through the folder hierarchy and click the check box to select individual folders, or select My Files to sync everything. See My Files for more.

      2. Select Shared Files to sync all the files and folders under Shared Files in Alfresco.

        You can navigate through the folder hierarchy and click the check box to select individual folders, or select Shared Files to sync everything. See Shared Files for more.

    2. Select next to Favorite Sites to sync all your favorite sites.

      To select specific sites, click to expand the list and select the relevant site.

      To sync a specific folder within a site, double-click the site name and select the folder.

    3. Select next to Favorite Folders to sync all your favorite folders.

      To sync specific folders, click to expand the list, double-click the site name and select the relevant folder.

      When you expand Favorite Folders, all the favorite folders for a site are grouped under that site.

    4. Under My Sites, you’ll see all the sites you’re a member of.

      To sync specific folders, click to expand the list, double-click the site name and select the relevant folder.

      Note: Sites display their full name and folders display the hierarchy of the folder, for example, My Site | My Folder.

    5. Under Company Home, you’ll see all the folders created by the Administrator under Company Home of Alfresco repository.

    6. Click Sync to start initial syncing of the selected Alfresco files and folders to your desktop.

      Tip: You can click Cancel to cancel the sync and close the Choose files and folders to sync screen.

      Note: During the initial sync, don’t disconnect your computer from the network or put your computer to sleep. Although the sync will resume if interrupted, it will likely need to check the content again and very large initial syncs may take a long time to complete.

    7. In the Alfresco sync folder location dialog, choose where the sync folder is stored.

      The content is synced to C:\Users\<username>\Alfresco by default.

      1. To use the default location and start the sync, click OK.

      2. To change the sync location, select Browse…, choose a new location, click Select Folder, and then click OK to start the sync.

      Note: If you wish to move the Alfresco sync folder location later, you’ll have to remove your account and set up Desktop Sync again.

    About the initial sync

    The Syncing progress screen shows the status of initial sync. The Alfresco icon in the system tray will spin during the sync process. On completion, a notification appears on the system tray.

    In C:\Users\<username>\Alfresco, copies of all the content you’ve selected to sync are created. Desktop Sync automatically keeps both the local copy and the Alfresco versions in sync with each other whenever any changes are made.

    During initial sync:

    • You can Return to Content Selection to change the content selected for synchronization. Note that after making changes, your sync will restart from the beginning.
    • If you create a new file or update a file on your desktop, it will be synced only after the initial sync is over.
    • It’s recommended that you don’t move the parent folders being synced.

    Working with content

    To save your work in Alfresco, just work on your files in the C:\Users\<username>\Alfresco folder, and everything in the folder will be automatically synced to Alfresco.

  • Mac
  • Use the Select sites and folders to sync dialog to select the content to sync between Alfresco Content Services and your desktop. The content is synced to your /<userHome>/Alfresco folder, located in Finder under Go > Home.

    Note: The screen provides an estimate of how much disk space will be occupied, so only select the content you need. The more content you select, the more space will be taken on your computer and the more time it’ll take to perform the initial sync.

    1. Synchronize your content from My Files and Shared Files.

      1. Select My Files to expand the folder list in your My Files area of Alfresco Content Services.

        You can navigate through the folder hierarchy and click the check box to select individual folders, or select My Files to sync everything. See My Files for more.

      2. Select Shared Files to expand the folder list in your Shared Files area of Alfresco Content Services.

        You can navigate through the folder hierarchy and click the check box to select individual folders, or select Shared Files to sync everything. See Shared Files for more.

    2. Select Sites to expand the list of sites you are a member of in Alfresco Content Services, sites you have favorited, and sites with content that you have favorited.

      • indicates a favorite site or folder
      • indicates a site or folder that contains favorited content

      These are listed in alphabetical order, grouped by favorites, then sites with favorited content, and then other sites you’re a member of.

      • Select Sites to expand the folder list in your Sites area of Alfresco Content Services.

        You can navigate through the folder hierarchy and click the check box to select individual folders.

      • Select Company Home to expand the folder list in your Company Home area of Alfresco Content Services (if set up by your IT team).

        You can navigate through the folder hierarchy and click the check box to select individual folders.

        Note: It’s not possible to select all your Sites or all of Company Home as it’s likely to involve a large sync and may take a long time.

    3. Click Sync to start initial syncing of the selected files and folders to your desktop.

      Tip: You can click Cancel to cancel selecting content and close the Select sites and folders to sync dialog.

      Note: During the initial sync, don’t disconnect your computer from the network or put your computer to sleep. Although the sync will resume if interrupted, it’s likely to need to check the content again, and very large initial syncs may take a long time to complete.

    4. In the Alfresco sync folder location dialog, choose where the sync folder is stored.

      The content is synced to <userHome>/Alfresco by default.

      1. To use the default location and start the sync, click OK.

      2. To change the sync location, select Browse…, choose a new location, click Select Folder, and then click OK to start the sync.

      Note: If you wish to move the Alfresco sync folder location later, you’ll have to remove your account and set up Desktop Sync again.

    About the initial sync

    The Sync progress dialog shows the status of the initial sync. The Alfresco icon in the menu bar changes to indicate that the sync is in progress . Once the sync has completed successfully, the icon changes to .

    In /<userHome>/Alfresco, copies of all the content you’ve selected to sync are created. Desktop Sync automatically keeps both the local copy and the Alfresco Content Services versions in sync with each other whenever any changes are made.

    During initial sync:

    • You can close the sync progress dialog using the red cross, and the initial sync will continue in the background which allows you to continue working elsewhere.
    • You can Return to Content Selection to change the content selected for synchronization. Note that after making changes, your sync will restart from the beginning.
    • If you create a new file or update a file on your desktop, it’ll be synced after the initial sync is over.
    • It’s recommended that you don’t move folders until the initial sync has completed.

    Working with content

    To save your work in Alfresco, just work on your files in the /<userHome>/Alfresco folder, and everything in the folder will be automatically synced to Alfresco.

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