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Using Records Management

Records management is a process for the systematic management of information recorded on all media, including both physical and electronic records. It encompasses the whole life cycle of information, from creation through to final disposal. It is based on the principles of regular review, and controlled retention or destruction. The general aim is to ensure cost-effective business processes, legal and regulatory compliance, and good practice.

A record is information that is created, received, and maintained as evidence by an organization or person, in pursuance of legal obligations, or in the transaction of business. The definition of a record is often identified strongly with a document; however, a record can be either a tangible object or digital information that has value to an organization. Examples of records include birth certificates, medical x-rays, office documents, tax returns, audited accounts, and email.

The other crucial aspect of records and records management is their veracity for use as evidence. Records management can be seen as being primarily concerned with the identification and management of the evidence of an organization's business activities.

Electronic records management systems can reduce the burden of managing records, making them easier to file, search, use, and eventually destroy. This is the purpose of the Alfresco Records Management module.