You can preview files by clicking on the thumbnail or name in the document library. All
file details and actions are available on this one screen.
The preview screen is split into four sections:
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Info and options
The info includes the file location and name, version number, the user who last modified the file, and the date/time of the modification. An icon to the left of these shows the file type.
Above this info is a link to return to the document library.
With the options you can:
- Click
to download a
file. - Click
to
like a file. You can click it again to unlike it. - Click
to favorite a file. You can click it again to unfavorite
it. - Click
to comment on a file. When you've entered your comment click
Add Comment. - Click
to share a file. You can copy a link or share it directly on social media.
Preview
The preview options depend on what kind of file you're previewing.
A video preview has standard video playback controls.
When you
preview a Microsoft Office, PDF, or other text-based file type (not an image or video) then
you can zoom in and out, click Maximize to view a larger preview, and
scroll between pages of multi-page files.
You can also:Tip: The zoom level and current page
number are saved for the next time you preview this item.
- Download
the file
in its original format or as a PDF.
- Click
to share a link to the file, and even select to Link
to current page. - Click
to search for text within the file.
Comments
Comments are beneath the preview. Here you can add a comment, as well as edit and delete comments you've added.
Note: You can't add a comment if you have Consumer permission levels for the site.
The comment list displays the 10 most recent comments. Click previous (<<) and next (>>) to see more comments.
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The actions and details are grouped in sections that you can expand and
collapse.
Tip: The viewing options are saved for the next time you preview this
file.
- Document Actions - All actions available for the file.
- Tags - Tags associated with the item. Click
to
display the Edit Properties page. On this page click Select beneath
the Tags label to edit the tags. You can add and remove existing
tags, and create new tags. - Share - Select and copy this link to share it with others.
- Properties - Click to edit the properties of the
file.
- Sync - Displays information about content that has been synchronized to Alfresco Cloud.
- Permissions - Click
to edit the
permissions for this file. - Workflows - Displays tasks that this file is
included in. The profile picture of the user who started the task and the task type are
shown. Click
to start a new task for this file, and click a task description
to view the task. - Version History - Displays previous versions. Click
to upload a new
version, 
to
replace the current version with a previous version, 
to download a previous version, or 
to view
previous version properties.
This video shows you how to view an item in Alfresco.