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Prerequisites for using Smart Folders

There are a number of prerequisites for using Smart Folders in Alfresco.

Alfresco requirements

  • Smart Folders are provided as part of the standard installation with Alfresco One 5.1 (and later versions), and Alfresco Community Edition. Smart Folders are not available with Alfresco in the Cloud.
  • Change the Smart Folders property setting in the <tomcat>/shared/classes/alfresco-global.properties file to true:
    smart.folders.enabled=true
    Note: By default, the smart.folders.enabled=false property setting is at the end of the alfresco-global.properties file. Set this property to true to enable Smart Folders, rather than adding a new smart.folders.enabled=true property setting to the file, which will cause the Smart Folder example not to work.
  • To define a query for a Smart Folder, Alfresco Full Text Search (AFTS) must be used.
  • Ensure that your system administrator has configured Alfresco to use Solr 4 as a search service and that Alfresco Full Text Search is configured to either Always use Database or Use Database if possible.

Ensure that your business analyst has considered the business case for enabling Smart Folders. See Planning and implementing Smart Folders for more information.